Final GPRA Tracking Sheets & Monthly Progress Report Available

Greetings CSBs and Agencies,

Thank you to everyone who has regularly submitted their GPRAs throughout the grant period, and as we finalize data collection. As previously announced, we are currently transitioning from the GPRA to a new client-level data collection tool, which will take effect on October 1, 2025, in accordance with SAMHSA’s guidance.

As a reminder:

  • The online survey system has been closed as of Friday, September 12, 2025.  

  • This week, September 15, 2025, your CSB/Agency has received its final GPRA Tracking Sheet in your CSB/Agency Dropbox folder. The final Monthly Progress Report, dated “Sep 2025”, is also available in your Dropbox folder.

  • We will resume tracking sheet distribution with data from the new tool in October, as well as distribute resources to orient you to the new tool and data collection timelines.

For more information on the transition, please review our previous shared update: Urgent Announcement: GPRA Transition for SOR Grants.

Thank you all for your agility during this transition and your continued dedication to high-quality data collection. If you have any questions, please contact the TA Team at SORsupport@omni.org.

 

- Omni TA Team

The Online Survey System for GPRAs is Closed as of 9/12/25

This is a notification that the online survey system for entering GPRAs is officially closed as of today, 9/12/25. Surveys are no longer able to be entered into the system.

As we have previously announced, we are currently transitioning from the GPRA to a new client-level data collection tool, which will take effect on October 1, 2025, in accordance with SAMHSA’s guidance.

For more information on the transition, please review our previous shared update Urgent Announcement: GPRA Transition for SOR Grants.

If you have any questions, please contact the TA Team at SORsupport@omni.org.

Urgent Announcement: GPRA Transition for SOR Grants

Dear SOR Subrecipients,

SAMHSA recently informed us of an upcoming transition from the GPRA to a new client-level data collection tool that will go into effect on October 1, 2025, with the start of the new year of SOR funding. More details about this tool will be shared as soon as possible. 

As part of this transition, SAMHSA has ended all data collection using the GPRA tool effective August 30, 2025. We advise you to immediately stop all data collection using the GPRA tool.

For any GPRA surveys that you have already administered, please make sure they are entered in our online system by end of day on September 11, 2025. We will close the online surveys after that date and no longer accept new GPRA data.

More comprehensive information will be shared soon, but in the meantime, here are a few updates based on the current information we have:

  • Individuals who would have completed a GPRA Intake or Follow-Up between now and September 30, 2025, will be asked to forego GPRA follow-up completion and instead complete the new tool after October 1, 2025.

  • After October 1, we will restart tracking sheets and provide updates on when Follow-Ups are due for individuals that have previously done an Intake GPRA.

As the transition date approaches, the Omni technical assistance team will provide training, individual technical assistance, and resources to support SOR subrecipients. If you have questions, feel free to reach out to us, and we will provide answers as we are able.

Thank you for your ongoing partnership and your commitment to high-quality data collection and reporting.

Sincerely,

The Omni Team

Omni Kudos to Eastern Shore for Demonstrating High Consistency in GPRA Administration!

Each month, Omni seeks to recognize the CSBs and agencies that stand out in fulfilling their SOR GPRA intake and follow-up completion requirements. This month we would like to extend a special recognition to the Eastern Shore team! They have consistently completed a steady number of GPRA intakes each month and continue to engage clients during the follow-up window. 95% of their follow-ups completed to date have been interviews. Further, they have done an excellent job tracking follow-up windows to ensure a follow-up GPRA is completed on time.

Many kudos to the Eastern Shore team!

There is just one month remaining in the SOR IV Year 1 grant cycle, which will end on September 30th, so we would also like to recognize all CSBs and agencies for their efforts throughout the year and their ongoing commitment to supporting individuals on their treatment and recovery journeys.

Helpful Resources

Below are links to several documents on our website, relating to client engagement and the completion of Follow-up GPRAs. We hope you find them helpful:

 

If you have any questions or need assistance with any aspect of GPRA administration, please don’t hesitate to reach out to the team at SORsupport@omni.org.

Reminders: Submitting GPRAs & Selecting Planned Services

Recently, there have been cases where completed GPRA intakes or follow-ups were not showing up on the weekly tracking sheets for CSBs/Agencies. This discrepancy often occurs when you finish a GPRA survey but forget to click "submit" at the very end.

To ensure that completed GPRAs are accurately tracked and credited, it's important to click "submit" at the end of the survey. This final step also confirms the completion process and guarantees that all GPRAs are properly recorded on the tracking sheet, which helps to keep track of when follow-ups are due. Additionally, hitting “submit” at the end prompts a confirmation email to be sent with a copy of the survey. Otherwise, you will not receive a confirmation email.

What to Do:

  1. Complete the GPRA survey as usual.

  2. Before closing the survey, make sure to click through to the end and click the "submit" button, as shown below.

  3. Once submitted, your completed GPRA will be recorded and you will receive a confirmation email.

Additional Reminder:

In the Intake GPRA survey, under the Planned Services section, there is a question that asks: “Identify the services you plan to provide to the client during the client’s course of treatment/recovery.”

While multiple planned services may be selected, when you reach options 8a, 8b, and 8c, please select only one option. This is also indicated in the survey.

If you have any questions or need assistance, please don't hesitate to reach out to our TA Team at SORSupport@omni.org.

Reminder - Join Us July 25 for our First Quarterly Office Hours!

Greetings CSBs and Agencies,

This is a friendly reminder to register for our first SOR Treatment TA Quarterly Office Hours, happening this Friday, July 25, from 12:00-1:00 PM ET.

These sessions are designed to support you in your work and provide an open forum to:

  • Ask questions about GPRA surveys

  • Get support with GPRA data entry

  • Connect with our team about any other questions you may have

  • Learn from answers to others’ questions you may hear or ask questions of each other

We may have a few or many attending, but we will be able to create breakout rooms for more in-depth discussion if need be.

We invite you to register in advance using this link so we can get a sense of who may join. Welcome! You are invited to join a meeting: SOR Treatment - Quarterly Office Hour. After registering, you will receive a confirmation email about joining the meeting.

When you register, you’ll receive an email invite with the Zoom link for the session. The registration form also asks you to share what kind of technical assistance (TA) you need. Your responses will help our team prepare in advance so we can tailor the session to address your specific questions or challenges effectively. Of course, if you don’t have an idea in mind, you can leave that blank!

Office Hours Moving Forward

  • We’ll hold quarterly office hours throughout the year.

  • Before each session, we’ll send out a registration link so you can sign up and share your TA needs.

  • Our team will review responses and ensure we’re ready to support you.

If you have any questions about these upcoming office hours, please feel free to reach out.

We look forward to connecting with you!

-Omni TA Team

New Quarterly TA Office Hours! Join Us July 25 For the 1st One!

Greetings CSBs and Agencies,

We’re excited to announce that the Omni SOR Treatment TA Team will now be hosting quarterly office hours to better support you in your work. We have found these kinds of sessions very helpful for other TA work that we provide across various projects. These sessions are designed to provide an open space for you to:

  • Ask questions about GPRA surveys

  • Get support with GPRA data entry

  • Connect with our team about any other questions you may have

  • Learn from answers to other’s questions you may hear or ask questions of each other

We may have a few or many attending, but we will be able to create breakout rooms for more in-depth discussion if need be.

First Office Hours Session

Date: Friday, July 25, 2025

Time: 12:00-1:00 PM ET

We invite you to register in advance using this link so we can get a sense of who may join. Welcome! You are invited to join a meeting: SOR Treatment - Quarterly Office Hour. After registering, you will receive a confirmation email about joining the meeting.

When you register, you’ll receive an email invite with the Zoom link for the session. The registration form also asks you to share what kind of technical assistance (TA) you need. Your responses will help our team prepare in advance so we can tailor the session to address your specific questions or challenges effectively. Of course, if you don’t have an idea in mind, you can leave that blank!

Office Hours Moving Forward

  • We’ll hold quarterly office hours throughout the year.

  • Before each session, we’ll send out a registration link so you can sign up and share your TA needs.

  • Our team will review responses and ensure we’re ready to support you.

If you have any questions about these upcoming office hours, please feel free to reach out.

We look forward to connecting with you!

-Omni TA Team

ATTENTION: Intake GPRA Demographics Questions Changes per SAMHSA

Per SAMHSA, the Center for Substance Abuse Treatment Services (CSAT) has revised the Demographic Data section of the Intake GPRA to comply with recent executive orders.

Starting immediately (as of July 3rd), all SOR grantees collecting GPRAs should use the revised Intake GPRA that has the updated demographic questions.

Here are the changes that have been incorporated into all the Intake GPRA materials, including the English and Spanish Paper Versions of the survey and the online survey tool. Note: If you have prior blank paper versions of the Intake GPRA survey, destroy or recycle them and download/print the newly updated versions from the SOR Support website.

  1. The question wording and response options regarding the client’s sex has been changed. The updated question and response options are below.

    • What is your sex?

      • Male

      • Female

      • REFUSED

  2. The question regarding the client’s sexual identity has been removed.

LINKS

The updated Intake GPRA Paper Versions can be found here:

These changes are now active in the Online Version of the Intake GPRA. The link to the online survey will not change.

Please reach out to our TA Team at SORsupport@omni.org for any questions or support.

What is the GPRA and Who Should Complete It?

As part of our ongoing TA support, we periodically share essential information about the GPRA (Government Performance and Results Act) Survey to help onboard new staff and refresh current team members.

What is the GPRA?

Virginia’s federally funded State Opioid Response (SOR) grant aims to improve access to and availability of treatment services for opioid use disorder (OUD) and stimulant use disorder. The GPRA is a required evaluation tool under this grant, administered by CSB and agency staff throughout the state. Through an interview-style survey, staff collect key client-level data—including demographics, substance use patterns, mental and physical health indicators, and more.

Please note: clients may not self-administer the survey—a staff member must conduct it through an interview with the client. Omni offers training and technical assistance to ensure staff are confident and well-prepared to administer the GPRA. Please scroll down for links to relevant resources and reach out to SOR Support at Omni if you have any questions!

Who Should Complete a GPRA?

Clients are eligible for GPRA if they fall into one of these categories:

  • They have a diagnosis of stimulant use disorder or OUD and are receiving services paid for by SOR funds (e.g., the client has no health insurance or cannot afford services). These clients must complete a GPRA in order for services to be covered.

  • They are receiving services from a SOR-funded staff member (i.e, someone whose salary is paid through SOR), even if they don’t have a qualifying diagnosis. These clients may complete a GPRA, but their service costs cannot be covered by SOR if they lack the appropriate diagnosis.

When are GPRAs Administered?

Each eligible client should complete the GPRA survey at three timepoints during the grant period (all of SOR IV):

  1. Intake GPRA – Completed at the start of SOR-funded services.

  2. Follow-Up GPRA – Administered 5–8 months after the intake, even if the client has already been discharged.

  3. Discharge GPRA – Completed at the end of services, regardless of whether/when a follow-up has occurred.

 

What are Omni’s Weekly Tracking Sheets?

Need help tracking these timepoints? Use the Weekly Tracking Sheets, uploaded each Monday, in your Dropbox folder!

Tracking sheets are a valuable resource that provide CSBs/Agencies with timely data about the GPRA surveys we have received. These tracking sheets should be used as the source of truth when you are unsure whether a survey has been entered into the online system.

If you cannot access your Dropbox folder, or have questions about your Tracking Sheet, please reach out to us at SOR Support.

Additional Resources

 

We’re here to help!

Reach out to SORSupport@omni.org for any questions around resources, processes, or GPRA data.

Additionally, we are offering direct 1-on-1 technical assistance (TA) via Zoom between your CSB/Agency and one of our TA Team members! These calls are at your request and not required. This will take the form of a 30-minute Zoom call.

For more information click here: Omni Offering 1:1 TA Meetings! Sign-up Soon! — Virginia SOR Support

Thanks for all that you do to support individuals and communities across Virginia!

Reminder - Omni Offering 1:1 TA Meetings Through July 11th!

This is a friendly reminder that the SOR Support Treatment TA team will be offering direct 1-on-1 technical assistance (TA) via Zoom between your CSB/Agency and one of our TA Team members! These calls are at your request and not required. This will take the form of a 30-minute Zoom call. We offer these yearly, and have received positive feedback on the usefulness of these brief sessions.

To schedule a 1:1 TA session, simply have one member of your team fill out the request form by July 7th. This will help us with scheduling and preparing resources ahead of time, and get some initial ideas of what you are wanting to discuss. You can specify who else on your team you will want to join, and we will include them in the Zoom invitation.

As noted, these check-ins are optional and can be used to discuss specific GPRA administration questions, concerns, challenges, or successes that you would like to share with Omni. Or, if you just want to connect a bit more directly with us, we are here! For instance, we can offer you GPRA completion and tracking tips and tricks, and we can review currently available resources. We are also willing to document any creative or helpful ideas you might have to better support the GPRA process that might be useful for others! You are welcome to include any staff as part of our Zoom meeting who you feel would benefit from our 30-minute conversation.

We will be scheduling sessions starting now through Friday July 11th, so please reply promptly to help ease the process of scheduling for our team.

If you have any questions or concerns, let us know at SORSupport@omni.org. We look forward to connecting!

https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#200.112 Per 2 C.F.R. § 200.112-1113 The Federal awarding agency must establish conflict of interest policies for Federal awards. The non-Federal entity must disclose in writing any potential conflict of interest to the Federal awarding agency or pass-through entity in accordance with applicable Federal awarding agency policy. Failure to adhere to these statues will result in immediate termination of funding.

Virginia’s State Opioid Response (SOR) grant is awarded at the discretion of DBHDS and SAMHSA. All recipients of SOR funding supports evidence-based prevention, treatment and recovery services to address opioid and stimulant misuse and use disorders, including for cocaine and methamphetamine. The SOR grant is not intended to be utilized as a long-term or permanent funding source. All SOR proposals must include a realistic plan for financial sustainability beyond the grant period.