What is the GPRA and Who Should Complete It?

As part of our ongoing TA support, we periodically share essential information about the GPRA (Government Performance and Results Act) Survey to help onboard new staff and refresh current team members.

What is the GPRA?

Virginia’s federally funded State Opioid Response (SOR) grant aims to improve access to and availability of treatment services for opioid use disorder (OUD) and stimulant use disorder. The GPRA is a required evaluation tool under this grant, administered by CSB and agency staff throughout the state. Through an interview-style survey, staff collect key client-level data—including demographics, substance use patterns, mental and physical health indicators, and more.

Please note: clients may not self-administer the survey—a staff member must conduct it through an interview with the client. Omni offers training and technical assistance to ensure staff are confident and well-prepared to administer the GPRA. Please scroll down for links to relevant resources and reach out to SOR Support at Omni if you have any questions!

Who Should Complete a GPRA?

Clients are eligible for GPRA if they fall into one of these categories:

  • They have a diagnosis of stimulant use disorder or OUD and are receiving services paid for by SOR funds (e.g., the client has no health insurance or cannot afford services). These clients must complete a GPRA in order for services to be covered.

  • They are receiving services from a SOR-funded staff member (i.e, someone whose salary is paid through SOR), even if they don’t have a qualifying diagnosis. These clients may complete a GPRA, but their service costs cannot be covered by SOR if they lack the appropriate diagnosis.

When are GPRAs Administered?

Each eligible client should complete the GPRA survey at three timepoints during the grant period (all of SOR IV):

  1. Intake GPRA – Completed at the start of SOR-funded services.

  2. Follow-Up GPRA – Administered 5–8 months after the intake, even if the client has already been discharged.

  3. Discharge GPRA – Completed at the end of services, regardless of whether/when a follow-up has occurred.

 

What are Omni’s Weekly Tracking Sheets?

Need help tracking these timepoints? Use the Weekly Tracking Sheets, uploaded each Monday, in your Dropbox folder!

Tracking sheets are a valuable resource that provide CSBs/Agencies with timely data about the GPRA surveys we have received. These tracking sheets should be used as the source of truth when you are unsure whether a survey has been entered into the online system.

If you cannot access your Dropbox folder, or have questions about your Tracking Sheet, please reach out to us at SOR Support.

Additional Resources

 

We’re here to help!

Reach out to SORSupport@omni.org for any questions around resources, processes, or GPRA data.

Additionally, we are offering direct 1-on-1 technical assistance (TA) via Zoom between your CSB/Agency and one of our TA Team members! These calls are at your request and not required. This will take the form of a 30-minute Zoom call.

For more information click here: Omni Offering 1:1 TA Meetings! Sign-up Soon! — Virginia SOR Support

Thanks for all that you do to support individuals and communities across Virginia!

https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#200.112 Per 2 C.F.R. § 200.112-1113 The Federal awarding agency must establish conflict of interest policies for Federal awards. The non-Federal entity must disclose in writing any potential conflict of interest to the Federal awarding agency or pass-through entity in accordance with applicable Federal awarding agency policy. Failure to adhere to these statues will result in immediate termination of funding.

Virginia’s State Opioid Response (SOR) grant is awarded at the discretion of DBHDS and SAMHSA. All recipients of SOR funding supports evidence-based prevention, treatment and recovery services to address opioid and stimulant misuse and use disorders, including for cocaine and methamphetamine. The SOR grant is not intended to be utilized as a long-term or permanent funding source. All SOR proposals must include a realistic plan for financial sustainability beyond the grant period.