Subgrantee Special Events, Grand Openings, Graduations, Community Stakeholder Meetings, Etc.

The DBHDS SOR Treatment/Recovery Team is scheduling site visits for 2023! We’re looking forward to seeing everyone and getting updates on the great work you’re doing in your communities.

We also want to make an effort to attend any special events or community meetings your organization will be hosting/participating in this year.

Occasions like stakeholder meetings provide us a more comprehensive look into the unique attributes and challenges of the populations you serve. And we’re often able to give helpful ideas and insights.

We also love celebrating your accomplishments and milestones.

Be sure to share those grand openings, graduations, anniversaries, health fairs and other noteworthy gatherings with us. Please email Angela Weight angela.weight@dbhds.virginia.gov the dates of any events you’d like us to attend. And we’ll do our best to be there.

 As always, if we can help with anything in the meantime, don’t hesitate to reach out.

 

OMNI Kudos to Northwestern CSB for SOR III Intake GPRA Numbers

Happy New Year! This year we will continue to share some shout-outs about CSBs or Agencies that are doing well with intakes, follow-ups, engaging and supporting clients, and/or those that demonstrate a "spirit of inquiry" when engaging with our TA Team on GPRA administration issues.

This month, we’d like to highlight Northwestern CSB. Over the past couple of months, this CSB managed to exceed their year 1 GPRA intake target within the first couple of months of the current grant year. Kudos!

We know that everyone is working hard toward meeting their intake goal as set out by DBHDS this year. If you have questions about this or need support with any aspect of GPRA administration, please reach out to our team at OMNI: SORsupport@omni.org

New GPRA Materials and Links now Available! Launches Jan 21!

The new version of the GPRA launches Saturday, January 21, 2023. This means you should start using the new version on the SOR website for all interviews conducted that day and going forward.

These materials and links are now available to you at our website:

NOTE! A link to the Expiring GPRA online versions will remain active thru January 27th to allow you to enter any data collected on paper using the expiring GPRAs with interview dates of January 20th or before. They are labeled as “EXPIRING” on the website.

To reiterate, if you conduct an interview on January 21st or after, you must use the new GPRA tool and SOR III New GPRA links to do so. All GPRAs that are conducted on or before January 20 should use the expiring (current) GPRA tool and you must enter those into the corresponding EXPIRING online survey by Friday, January 27.

In November, we presented a New GPRA Information Session. To refresh your memory about changes you will see starting January 21st, we encourage you to review this recording and slides on our website this week. We will also host a Full GPRA Training on January 31st from 11am-1pm ET. Click here to register.

Please reach out to our team if you have any questions (SORSupport@omni.org).

Reminder! New GPRA Launches on January 21

The new version of the GPRA launches on Saturday, January 21, 2023. This means you should start using the new version on the SOR website for all interviews conducted that day and going forward.

Paper versions of the new Intake and Follow-up GPRA in English and Spanish will be uploaded to our website by January 21st. You will also find direct links to the online versions of the New GPRA at the same location at that time. An updated Question-by-Question guide will be available as well.

Note: We will keep the link to the Expiring GPRA online versions open for a short time to allow you to enter any GPRAs with dates of January 20th or before. However, this will close on January 27th.

To reiterate, if you conduct an interview on January 21st or after, you must use the new GPRA tool and SOR III New GPRA links to do so. All GPRAs that are conducted on or before January 20 should use the expiring (current) GPRA tool and you must enter those into the corresponding EXPIRING online survey by Friday, January 27.

In November, we presented a New GPRA Information Session. To refresh your memory about changes you will see starting January 21st, we encourage you to review this recording and slides on our website this week.

Please reach out to our team if you have any questions (SORSupport@omni.org).

Full Intake GPRA Training 1/31/2023

As you know, SAMHSA has released an updated version of the Intake and Follow-up GPRAs that will be used starting January 21st.

To begin orienting you to these changes, OMNI will hold a two-hour Full Intake GPRA Training on Tuesday, January 31st, 2023, from 11am-1pm ET. This training will most directly focus on providing a detailed overview of the full intake GPRA, as well as reviewing the components of the intake GPRA and providing tips for administering the survey. We will also review general information about the GPRA (including what it is and who should receive it) as well as existing TA resources.

Register in advance for the Full Intake GPRA Training on Tuesday, January 31st here: https://omni-org.zoom.us/meeting/register/tZYkcOqgqTIvE9U5097pyxo_IBb2lKwySIxJ

After registering, you will receive a confirmation email containing information about joining the meeting.

Prior-recorded trainings available on our website are recommended for those needing a further information for completing Intake or Follow-up/Discharge GPRAs. You can find those existing trainings here.

In addition, OMNI will be hosting a full follow-up/discharge GPRA training in March. We will announce details of this training in a separate news post in the coming weeks.

SOR III Year 1 Quarter 1 Treatment and Recovery Services Survey

Happy new year! It's time to complete the SOR III Year 1 Quarter 1 Treatment and Recovery Services Survey! Contacts that completed the SOR II Year 2 Quarter 4 survey (or contacts indicated for Quarter 4 outreach within the SOR II Year 2 Quarter 4 survey) for your agency received an email on Thursday, 1/5 with specific instructions for survey completion. If you did not receive this email and believe you should have, please contact SORSupport@omni.org.

Please refer to the Quarterly Survey resources page to review applicable information and resources relevant to completing the survey. These include:

• Quarterly Survey Instruction Guide: provides an overview of survey basics and specifics survey question guidance.

• Quarter 1 Treatment and Recovery Services Survey Questions: PDF file of questions asked in the Quarter 1 Treatment and Recovery Reporting Survey (note: please do not complete the survey on this PDF file – this is for viewing purposes only)

Quarter 1 of the SOR III Year 1 grant ended on December 31, 2022. Survey responses should reflect all of Quarter 1 (Oct 1 - Dec 31, 2022). This survey is due no later than Friday, January 20th.

Please reach out to us at SORSupport@omni.org with any questions, concerns, or recommendations about this survey. We appreciate and thank you for your help with this survey!

Happy Holidays and Kudos from OMNI!

The OMNI SOR Support Team wanted to share some kudos and happy holiday wishes to all CSBs and Agencies! You are all beginning the new SOR III grant period with great inquiry and agility, two of OMNI’s core values! Kudos to you for your attendance at trainings and for sharing your thoughtful questions with our team. As you know, to kick off 2023, there will be a new GPRA to use starting January 21st. But let’s not dwell on that now!

On behalf of our whole team, we wish you warmth, peace, and joy this holiday season, and we look forward to continuing our work together in the new year!

SOR III Monthly Progress Reports Uploaded to Dropbox!

The first monthly progress report for SOR III has been uploaded to your agency’s dropbox folder. The report includes the number of Intake GPRAs your agency has completed in October and November, as well as your agency’s progress towards its Intake target. The report does not have any information related to Follow-Up GPRAs as it is currently too early in the grant period for Follow-Ups to be conducted. This information will be added at a later date.

If you have any questions regarding the SOR III monthly progress reports, please feel free to reach out to us at SORSupport@omni.org.

Sincerely,

OMNI SOR Support Team

OMNI Closed from December 22-January 1

Greetings,

This is to alert you that OMNI will be closed from December 22nd through January 1st, reopening on Monday, January 2nd. We are taking some time to enjoy the end of the year and re-energize for 2023. We hope you can find some time to do the same!

Our entire team will be unavailable for project-related support during these dates. Any emails or voice mail messages will be reviewed and responded to as soon as possible starting January 2nd.

Please let the OMNI Team know if you have any questions about our closure or anticipate any concerns, and we encourage you to make sure any anticipated TA-related requests of our team in advance of these dates.

Sincerely,

OMNI SOR Support Team

Nov 29 New GPRA Information Session Recording and Materials Now Available!

Thanks to all who were able to join the OMNI Team for our New GPRA Information Session on Tuesday, November 29, 2022.

If you were unable to attend, or if you want to review the content, the following is now available for you on our website (here). Here are direct links:

We have also made available preview copies of the new GPRAs on our website at the bottom of the GPRA Survey Materials page (here), under “New GPRA (Preview Versions).” A reminder: please do not use these preview versions of the GPRA to interview clients at this time! Clean copies will be uploaded for use starting January 21, 2023, include the Spanish-language GPRAs. The links to the updated online versions of the GPRA will be available starting January 21, too.

Please reach out to OMNI with questions: SORSupport@omni.org

https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#200.112 Per 2 C.F.R. § 200.112-1113 The Federal awarding agency must establish conflict of interest policies for Federal awards. The non-Federal entity must disclose in writing any potential conflict of interest to the Federal awarding agency or pass-through entity in accordance with applicable Federal awarding agency policy. Failure to adhere to these statues will result in immediate termination of funding.

Virginia’s State Opioid Response (SOR) grant is awarded at the discretion of DBHDS and SAMHSA. All recipients of SOR funding supports evidence-based prevention, treatment and recovery services to address opioid and stimulant misuse and use disorders, including for cocaine and methamphetamine. The SOR grant is not intended to be utilized as a long-term or permanent funding source. All SOR proposals must include a realistic plan for financial sustainability beyond the grant period.